Measures for failure to appear

Decision Oct. 16, 2001. Postgraduate programs committee, scientific discipline of medicine and pharmacy

When examiners or defense committee members warn that they are unable to attend before the public defense

  1. Written request (letter or e-mail) to postgraduate programs committee secretary Pernille Husberg to replace the examiner or board member. The chair takes a decision as soon as possible.
  2. If the chair does not have time to decide before the public defense, the chair or vice-chair is contacted for oral notification. If the chair or vice-chair cannot be reached, one of the ordinary members of the postgraduate programs committee is contacted. The secretary is notified to formulate the chair’s decision. Contact information postgraduate programs committee.
  3. In the event of absence on the day of the public defense
    • The chair investigates whether the person who is absent is delayed and will arrive later. The public defense is held as planned, but is postponed for about an hour. (Do not reschedule a morning public defense for the afternoon without checking that the time slot is available.) Contact postgraduate programs committee secretary Pernille Husberg
    • If a defense committee member fails to appear, the chair at the public defense investigates whether a replacement can be brought in. The rules for the composition of the defense committee must be observed. Contact as in point 2 above.
    • If the examiner is absent, the chair investigates whether the defense committee can take over the examiner’s assignment. Replacements in the defense committee must then also be appointed according to the rules for the composition of the defense committee. Contact as in point 2 above.
    • If the public defense must be postponed, a new time is reserved and the postgraduate programs committee is notified for a decision.

Higher Education Ordinance Chapter 6

Public defense

  • Section 40 As is stated in the qualification description for the degree of Doctor, one of the requirements is a passing grade on a scholarly dissertation (doctoral dissertation). The doctoral dissertation must have been defended orally at a public defense. Ordinance (2006:1053)
  • Section 41 The Vice-Chancellor is to determine the time and venue for the defence. The defense must be announced in good time. When it is announced, the doctoral dissertation is to be available at the higher education institution in a sufficient number of copies to enable a satisfactory examination of the dissertation to be made at the defense.
  • The faculty board is to decide on the minimum number of copies in preparation for the defense and on reimbursement of costs for producing this number of copies. Ordinance (2006:1053)
  • Section 42 The defense is to be led by a chairperson. There is to be an examiner at the defense. The chairperson and the examiner are to be appointed by the faculty board. Ordinance (2006:1053)

Grades for doctoral dissertations

  • Section 43 A doctoral dissertation is to be assessed with one of the grades ‘fail’ or ‘pass’, unless the higher education institution prescribes another grading system. In awarding the grade, account is to be taken of the contents of the dissertation and the defense of the dissertation. Ordinance (2006:1053)
  • Section 44 A grade for a doctoral dissertation is to be decided by a grading committee, which is appointed specially for each dissertation. Ordinance (2006:1053)
  • Section 45 A grading committee is to consist of three or five members. The faculty board is to determine the number of members and appoint them. At least one of the members of the grading committee must be appointed from among teachers coming under the area of responsibility of another faculty board or from another higher education institution. A person who has been a supervisor of the research student may not be on the committee unless there are exceptional grounds. The committee is to appoint a chairperson from among its members. Ordinance (2006:1053)
  • Section 46 The examiner is entitled to be present at the meetings of the grading committee and participate in the deliberations but not in the decisions. The same applies to the principal supervisor, if he or she is not a member of the committee. Ordinance (2006:1053)
  • Section 47 The grading committee constitutes a quorum when all members are present. The opinion that the majority agrees on is to count as the decision of the committee.
  • The committee is to decide whether to give reasons for its decision and whether to report dissenting opinions, unless the higher education institution has issued special regulations about this. Ordinance (2006:1053)