Before the licentiate seminar and the public defence of a doctoral thesis

Scheduling the public defence of a doctoral thesis

A time and date for the public defence of a doctoral thesis shall be scheduled in the public defence calendar. This does not apply for a licentiate seminar. Login information is required to make an appointment in the public defence calendar. For help with this, please contact the administrator for third-cycle education at the department.

In the calendar, the doctoral student may set a primary date, i.e., the time when the public defence is intended to be held. The primary date will be fixed, and is removed only if the doctoral student accesses the public defence calendar to remove it.

Besides the primary date, it is possible to schedule a secondary date for your public defence, in case the primary date for some reason proves to be unsuitable. A secondary date must lie at least six months ahead. A secondary date is valid for two months from the date it was scheduled. For this reason, the secondary date must be renewed before these two months have elapsed to avoid automatic cancellation of this secondary date.

Scheduling should be done well in advance; 6-12 months before the public defence. Dates in May fill up very quickly.

Schedule your date in the public defence calendar.

Application for public defence of a doctoral thesis

Before a final proposal is submitted to the Committee for Third-Cycle Education, the department/supervisor is to consult with a representative of the Committee for Third-Cycle Education, though not the chair.
The Committee for Third-Cycle Education (members)
The consultation raises the following points:

  • Choice of faculty examiner
  • Composition of the examining committee
  • Issues of disqualification
  • Constituent papers for inclusion

Manuscripts shall be submitted or in publishable form with completed figures, tables, etc.
Department applications for public defence are to be sent to the Committee for Third-Cycle Education so that they may be considered at a meeting no later than 12 weeks before the planned date of public defence.

Form for application for public defence

IMPORTANT:
For a doctoral student filling in the electronic form for a licentiate seminar or public defence of a doctoral thesis in the new system, it is also necessary to be registered in the University directory, AKKA, and to have login details. For help with this, please contact the administrator for third-cycle education at the department.

Committee meetings 2018

Tuesday 16 January (application received by committee at the latest 5 January)

Tuesday 27 February (application received by committee at the latest 16 February)

Tuesday 27 March (application received by committee at the latest 16 March)

Tuesday 17 April (application received by committee at the latest 6 April)

Tuesday 22 May (application received by committee at the latest 11 May)

Tuesday 12 June (application received by committee at the latest 1 June)

Tuesday 28 August (application received by committee at the latest 17 August)

Committee meetings 2019

Tuesday 15 January (application received by committee at the latest 4 January)

Monday 25 February (application received by committee at the latest 14 February)

Tuesday 18 March (application received by committee at the latest 7 March)

Tuesday 23 April (application received by committee at the latest 12 April)

Tuesday 21 May (application received by committee at the latest 10 May)

Tuesday 18 June (application received by committee at the latest 7 June)

Late applications for public defence will not be considered.

Mandatory advance review
A mandatory advance review is applicable to all theses with a date of public defence after 1 January 2014.

Application for licentiate seminar

Before a final proposal is submitted to the Committee for Third-Cycle Education, the department/supervisor is to consult with a representative of the Committee for Third-Cycle Education, though not the chair.
The Committee for Third-Cycle Education (members)
The consultation raises the following points:

  • composition of the examining committee
  • issues of disqualification
  • constituent papers for inclusion

Department applications for licentiate seminars are to be sent to the Committee for Third-Cycle Education so that they may be considered at a meeting no later than 6 weeks before the planned date of the seminar. Dates do not need to be scheduled at the office. The thesis is copied according to the department's instructions.

Form for application for licentiate seminar

IMPORTANT:
For a doctoral student filling in the electronic form for a licentiate seminar or public defence of a doctoral thesis in the new system, it is also necessary to be registered in the University directory, AKKA, and to have login details. For help with this, please contact the administrator for third-cycle education at the department.

Committee meetings 2018

Tuesday 16 January (application received by committee at the latest 5 January)

Tuesday 27 February (application received by committee at the latest 16 February)

Tuesday 27 March (application received by committee at the latest 16 March)

Tuesday 17 April (application received by committee at the latest 6 April)

Tuesday 22 May (application received by committee at the latest 11 May)

Tuesday 12 June (application received by committee at the latest 1 June)

Tuesday 28 August (application received by committee at the latest 17 August)

Late applications for licentiate seminars will not be considered.

Committee meetings 2019

Tuesday 15 January (application received by committee at the latest 4 January)

Monday 25 February (application received by committee at the latest 14 February)

Tuesday 18 March (application received by committee at the latest 7 March)

Tuesday 23 April (application received by committee at the latest 12 April)

Tuesday 21 May (application received by committee at the latest 10 May)

Tuesday 18 June (application received by committee at the latest 7 June)